ATTENDANCE:
Members Present: Mayor Cooney and Councilmembers Bain, Olmsted, Shepherd, Short and Sawyer.
Members Absent: None.
Others Present: Betty Oliver, Robert Spoon, Kirk Ives, Garalee Haskins, Janice Kneisley, Jay Dwyer, Jo Hayes, Mitzi Evans, Kim Silhan, Kaye Dee Potucek, Sherry White, Deb Hamm, Joanna Rankin, Justin Rankin, Mike Davis, and Rick Jacobs.
CALL TO ORDER
Mayor Cooney called the meeting to order at 7:00 p.m. There was a quorum of the council in attendance. Mayor Cooney led the attendees in the Pledge of Allegiance.
MOTION – Council Minutes
Councilmember Olmsted made a motion to approve the minutes of the July 6th and July 13th, 2010 council meetings. The motion was seconded by Councilmember Bain. Motion passed 5-0.
MOTION – Appropriation Ordinance 412A
Councilmember Sawyer made a motion to approve Appropriation Ordinance 412A, AN ORDINANCE MAKING APPROPRIATION FOR THE PAYMENT OF CERTAIN CLAIMS, and the Treasurers Report. The motion was seconded by Councilmember Shepherd. Motion passed 5-0.
FIRST RESPONDERS – GaraLee Haskins
Director Haskins presented the quarterly report to the council for their review. She reported that a CPR class had been held and 2 individuals became newly certified and 2 individuals were re-certified. An evaluation of the class gave them some ideas on making improvements to the next class. The responders only had 1 call in the month of July. Discussion continued regarding teaching additional CPR classes and even offering it at the school.
GROCERY STORE UPDATE
Mayor Cooney explained that the Visioning Group and the city have been working toward obtaining a grocery store for over 1 ½ years. The funding for the store, thru USDA, will need to be funneled through the city with the city serving as a “co-signor” or “guarantor”. If the store should fail and be closed, the city would be required to make the payments on the loan. This money would have to be raised by mil levy. The loan would have to be paid back in a 10 year period. The repayment of the principal would raise property taxes by about 10 mils and the interest could increase that levy by an additional 3 to 5 mils.
In order to find out if the residents of the city are willing to assume that risk and are in favor or the city extending financial stability by co-signing, Mayor Cooney requested the council to approve the drafting of a “legal question” to put on the ballot in November. Discussion continued.
Deb Hamm, on behalf of the Oxford Chamber, wants to promote businesses in the city. Please consider the proposal carefully before making the decision. If the decision to not co-sign is made is there an alternative? Hamm recognized all the hard work done by Lisa Miller and Kenny Thomas on the project.
Discussion continued regarding renovating an existing building or building new.
Mayor Cooney addressed the council regarding their interest in developing a question for the ballot. If a question is developed and placed on the ballot and approved by the voting public, that still does not commit the city in participating. Councilmember Bain stated his opinion that the city does not have a choice. The community is dyeing and something needs to be done to stop the process. Discussion continued regarding property values, enrollment at school and other issues facing the town. Councilmember Olmsted has reservation on supporting the plan as there is still no business plan showing whether or not a store could make it. Olmsted stated that he did not like the mil levy increase as he feels it is not a fair tax. Those that rent and don’t own a home will not have to assume any of the burdens. Councilmember Sawyer stated that he was okay with authorizing the vote. Citizen’s awareness needs to be the ultimate concern of everyone involved. Newspapers, public meetings, etc. must be done to increase this awareness.
Discussion continued regarding the business plan and financial structure of a store, obtaining a vote from the public, assessing community support and driving home the point that if residents do not "shop here – taxes will not increase" slogan. 3 options need to be provided to the public. One would be to renovate the old Jack and Jill Building, another to renovate the old Lumber Yard and the third would be to build from scratch. Discussion continued.
MOTION – Grocery Store question on ballot
Councilmember Sawyer made a motion to draft a question for the November ballot, seeking approval from the voters. The motion was seconded by Councilmember Bain. The question must be to the County Election Clerk by September 1, 2010. Motion passed 5-0.
FIRE STATION LEASE AGREEMENT
Mayor Cooney and the councilmembers discussed the provisions of the lease agreement and the acceptance by the FD #3 Board.
MOTION – FD #3 Lease Agreement and Resolution #338
Councilmember Bain made a motion to approve the Lease Agreement with Fire District #3 and Resolution #338, a Resolution Authorizing Mayor to Sign Lease Agreement with Oxford/Rural Township Fire District No. 3. The motion was seconded by Councilmember Shepherd. Motion passed 5-0.
Resolution Authorizing City Clerk Reduction in Hours
Mayor Cooney and the members of the council discussed the financial standing of the city and the effort to reduce General Fund spending, thus maintaining the current mil levy. The current City Clerk, Betty Oliver, has offered to reduce her weekly hours from 40 to 32. Discussion continued.
MOTION – Resolution No. 339
Councilmember Sawyer made a motion to approve Resolution No. 339, A Resolution Authorizing Reduction in Hours for City Clerk. The motion was seconded by Councilmember Bain. Motion passed 5-0.
2011 BUDGET
Mayor Cooney and the members of the Council reviewed the proposed numbers of the 2011 Budget. The minor modifications previously discussed had been made. The mil levy will be maintained at nearly the same as 2010. The city's levy increased slightly, while the Library Board reduced their spending and lowered their levy. The two together assure the overall levy will be maintained. The next step in the process is to approve the proposed budget for a Public Hearing. Discussion continued.
MOTION – Notice of Budget Hearing
Councilmember Sawyer made a motion to publish in the Oxford Register, the Notice of Budget Hearing for Monday, August 23, 2010 @ 7:00 p.m. The motion was seconded by Councilmember Bain. Motion passed 5-0.
COUNCIL DEPARTMENT REPORTS
SEWER – Councilmember Sawyer
Councilmember Sawyer and members of the council discussed the proposed repairs to the lift station. Discussion continued the replacement of the station, the re-engineering of the pit, etc. Regardless of any repairs, a regular cleaning of the pit must be made. Discussion continued and the council and Councilmember Sawyer agreed that Mayer Specialty would need to perform regular maintenance on an every 6 month bases.
FARM/AIRPORT – Councilmember Shepherd
Councilmember Shepherd, Robert Spoon and the council discussed the repairs made to the airport road, by the Township, the installation of a culvert, and with the approval of KDOT Aviation, the fence will be removed by Dennis Dreiling.
PARKS – Cave Park
Mayor Cooney and councilmembers questioned Robert Spoon in regard to the time frame for closing Cave Park's north entrance. The signs are in and they are requesting that the rocks be placed as soon as possible.
SWIMMING POOL – Councilmember Bain
Councilmember Bain and the members of the council discussed the proposed closing date of the swimming pool for the season. Most of the lifeguards being college students will be leaving early in August. School starts on August 26th and the school wants to go into contract with the city again to offer swimming during the Physical Education time. Discussion continued.
MOTION – Pool Closing Date
Councilmember Bain made a motion to close the pool to the public, effective after the close of day on Tuesday, August 24th. It will remain open to the school until September 3rd with the school paying expenses. The motion was seconded by Councilmember Sawyer. Motion passed 5-0.
ADMINISTRATIVE REPORTS:
MAYOR, JOHN COONEY
Mayor Cooney requested a 15 minute executive session.
MOTION – Executive Session
Councilmember Shepherd made a motion to authorize a 15 minute executive session, to discuss non-elected personnel. The motion was seconded by Councilmember Sawyer. Motion passed 5-0.
Executive session at 8:45 p.m.
Mayor Cooney called the meeting back to regular session at 9:00 p.m. No action was taken by the council in executive session.
POLICE DEPARTMENT – Chief Ives
Monthly Report – see attached
MOTION - SWAT Golf Tournament
Councilmember Shepherd made a motion to authorize a $100.00 donation, the same as last year, to the SWAT Golf Tournament held in Wellington. The motion was seconded by Councilmember Sawyer. Motion passed 5-0.
UNCONVENTIONAL VEHICLES
Chief Ives reviewed with the council the existing ordinance regulating the operation of Micro Utility Trucks and Work-Site Utility Vehicles within the City of Oxford. The ordinance was passed in 2008 and not being codified with the other ordinances, it was overlooked when reviewing the code book.
Chief Ives stated that he felt the ordinance addressed everything of concern to the council.
CODIFICATION – Clerk Oliver
Clerk Oliver presented a quote from Sandy Jacquot, Attorney with the League of Kansas Municipalities, regarding the codification of the city's ordinances. This has not been done since 2003 and the Code Book needs to be made current. Discussion continued. The proposed cost would be $850.00 for one copy of the code. Additional charges can be incurred for travel, etc. Discussion continued.
MOTION – CODIFICATION
Councilmember Olmsted made a motion to authorize the League of Kansas Municipalities to proceed with the Codification of the City's Ordinances. The motion was seconded by Councilmember Bain. Motion passed 5-0.
SAFE ROUTES TO SCHOOL – Clerk Oliver and Utility Supt. Spoon
A pre-construction conference for the Safe Routes to School Project was held by KDOT at the Winfield office on July 28, 2010. Betty Oliver attended on behalf of the city. The project construction will start on August 16, 2010. The work will be done by Cornejo & Sons and completely inspected by engineers from KDOT. Discussion continued.
MOTION – Adjournment
Councilmember Sawyer made a motion to adjourn the meeting of the Oxford City Council. The motion was seconded by Councilmember Bain. Motion passed 5-0.
Meeting adjourned at 9:15 p.m.
Signed: Mayor
John Cooney
(seal)
Attest: City Clerk
Betty Oliver
**************************************************************************************************
OXFORD CITY COUNCIL SPECIAL AUGUST MINUTES
August 23, 2010
ATTENDANCE:
Members Present: Mayor Cooney and Councilmembers Short, Shepherd, Sawyer, Olmsted and Bain.
Members Absent: None.
Others Present: Betty Oliver, Kirk Ives, Robert Spoon, Kenny Thomas, Lisa Cromer-Miller, Sam Bales, Harry Catlin, Josh Delaughder, Janis Hellard, Ron Parsons, and Rose Mary Saunders.
CALL TO ORDER
Mayor Cooney called the meeting to order at 7:00 p.m. There was a quorum of the council in attendance. Mayor Cooney led the attendees in the Pledge of Allegiance.
Mayor Cooney informed the audience that the meeting tonight was not a grocery store meeting as alluded to in the newspaper. The council would be talking with Ranson Financial representation about the grocery store question to be placed on the ballot. The public meetings will be held on September 27th, October 13th and October 23rd. These meetings will be open to the public.
2011 BUDGET HEARING
Mayor Cooney called the hearing to order. The council reviewed the budget as presented and asked for audience comments. No comments were received.
MOTION – 2011 Budget Approval
Councilmember Bain made a motion to approve the 2011 Budget as presented. The motion was seconded by Councilmember Olmsted. Motion passed 5-0.
Hearing closed.
USDA Programs
Ranson Financials – Rose Mary Saunders
Rose Mary Saunders addressed the council. Saunders has been with Ranson Financials for over 30 years and has much experience with the USDA RDLEG and RBEG programs. The RDLEG is a competitive program and application is made directly to Washington, D.C. The city would be cooperative in working with the utility cooperative that will be the applicant. A repayment agreement will be derived. The money's will go directly to the utility coop, then to the city, then to the LLC or Grocery Coop. Loan repayment will be made by the grocery store to the city and then to the utility coop and then back to the bank loan guaranteed by USDA, to pay the loan off. The loan interest is normally 0% to 2%.
The RBEG program is a loan/grant program and is not competitive. Again the fiscal year for this Federal program starts on October 1st. Funding is available each quarter. These funds are awarded to the city. They can then be allocated to businesses, or to assist is the seed moneys needed for the RDLEG program.
Discussion turned to the ballot question written by Kevin Cowan of Gilmore and Bell. The question reads as follows:
"Shall the City of Oxford, Kansas, be authorized to: (a) execute and deliver a loan guaranty or guaranties in a principal amount of not to exceed $500,000 (the "Loan Guaranty") on behalf of a company (the "Company") that will be organized to own and operate a commercial grocery store facility in the City (the "Grocery Store"), which Loan Guaranty will secure a loan or loans, the proceeds of which will be used to construct, equip, stock and operate the Grocery Store; and (b) issue general obligation bonds in a principal amount not to exceed $525,000, if necessary, to pay costs associated with the Loan Guaranty and issuance of the bonds; all pursuant to the provisions of K.S.A. 10-1110 et seq. and Article 12, Section 5 of the Constitution of the State of Kansas?"
A vote in favor of the question could authorize the city to proceed in backing the grocery store project as a guarantor and if the store failed, the repayment of the loan could be made by issuing bonds. A positive vote does not mean that the city council is obligated to move in that direction. The decision would still be at their discretion.
Discussion turned towards informing the public on all the aspects of the project by hosting town meetings. Meetings could be held at the Lions Club Building and the chosen dates would be Monday, September 27th, Wednesday, October 13th and Saturday, October 23rd. Discussion continued.
MOTION – Resolution #340
Councilmember Bain made a motion to adopt Resolution #340, A RESOLUTION AUTHORIZING AND PROVIDING FOR THE CALLING OF A SPECIAL QUESTION ELECTION IN THE CITY OF OXFORD, KANSAS FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED ELECTRORS OF THE CITY THE QUESTION OF WHETHER THE CITY SHALL BE AUTHORIZED TO EXECUTE AND DELIVER A LOAN GUARANTY ON BEHALF OF A CERTAIN COMPANY TO ENABLE IT TO OBTAIN FINANCING FOR A PROPOSED COMMERCIAL GROCERY STORE FACILITY TO BE LOCATED IN THE CITY; TO ISSUE THE CITY'S GENERAL OBLIGATION BONDS, IF NECESSARY, TO PROVIDE FUNDS TO MAKE PAYMENTS UNDER SUCH LOAN GUARANTY; AND PROVIDING FOR THE GIVING OF NOTICE OF SAID SPECIAL QUESTION ELECTION. The motion was seconded by Councilmember Sawyer. Motion passed 5-0.
MOTION – Adjournment
Councilmember Bain made a motion to adjourn the meeting of the Oxford City Council. The motion was seconded by Councilmember Sawyer. Motion passed 5-0.
Meeting adjourned at 7:45 p.m.
Signed: Mayor
John Cooney
(seal)
Attest: Betty Oliver, City Clerk
********************************************************************************************
City of Oxford
City Council Meeting
October 5, 2010
ATTENDANCE:
Members Present: Mayor Cooney and Councilmembers Short, Shepherd, Sawyer, and Olmsted.
Members Absent: Councilmember Bain.
Others Present: Betty Oliver, Kirk Ives, Robert Spoon, David Aikins, Dorinda Neises, Kelsey Metz, Bethany Metz, Cindy Wacker, Sheryl Metz, Justina Metz, Kellcie Norris.
CALL TO ORDER
Mayor Cooney called the meeting to order at 7:00 p.m. There was a quorum of the council in attendance. Mayor Cooney led the attendees in the Pledge of Allegiance.
MOTION – Council Minutes
Councilmember Shepherd made a motion to approve the minutes of the September 7th and September 27th Council meetings. The motion was seconded by Councilmember Olmsted. Motion passed 4-0.
MOTION – Appropriation Ordinance
Councilmember Sawyer made a motion to approve Appropriation Ordinance No. 414A, AN ORDINANCE MAKING APPROPRIATION FOR THE PAYMENT OF CERTAIN CLAIMS, and the City's Treasurers Report. The motion was seconded by Councilmember Shepherd. Motion passed 4-0.
AUDIENCE:
7th Grade Project
Kelsey Metz addressed the council with a request to paint 7' x 7' paw prints on the 3 blocks of North Ohio. The 7th grade class would lay out the patterns and paint the paws with traffic paint. The prints would be black with red in the middle. They stated that they would like to have reflective added and Robert Spoon stated that they would have to add glass beads to the paint to achieve that look. The city could help in obtaining the beads.
Metz explained that they would budget for maintenance on the paw prints every year. The point of the project is to show school spirit and also to direct visitors to the school campus. Additional prints would like to be added in the future.
Discussion continued regarding blocking streets and sweeping streets in preparation for the painting. The council agreed to support the school in this endeavor.
1st Responders –
Monthly report – see attached
New Business
Accounting Firm Proposals
Mayor Cooney presented three proposals, from area accounting firms, for the preparation of the 2010 Audit. The three firms and their proposals include:
Peterson, Peterson & Goss, L.C. – Yearly fee based on a three-year proposal
2010 $8,550.00
2011 $8,750.00
2012 $8,950.00
Edw.B.Stephenson & Co. - 2010 $8,750.00
Brady A. Dutton, CPA - 2010 $7,500.00
Council discussed the three firms and their proposals. Councilmember Olmsted stated his feelings that Dutton had an intricate knowledge of the audit program and is accessible to the city and has been very helpful in the past. Discussion continued.
MOTION – Accounting Firm Selection
Councilmember Sawyer made a motion to enter into a Letter of Engagement with Brady A. Dutton, CPA. The motion was seconded by Councilmember Olmsted. Motion passed 4-0.
KDHE – Illegal Dump Clean-Up Program
Mayor Cooney reported on a meeting he had with Bob Medina of KDHE, regarding the State Illegal Dump Clean-Up Program. The program requires the city or county to nominate a site for clean-up. KDHE does an inspection, talks to the owners and determines whether or not it qualifies for the program. The clean up is done by the city and KDHE. If the owners can pay any of the cost, or sell scrap from the clean-up, then KDHE will attempt to recover some of their cost. Sometimes cost cannot be recovered. The owners sign a confirmation with the State that they will not allow the accumulation of debris again.
The city would be obligated to pay or perform work in-kind for 25% of the project and KDHE would cover the remaining 75%.
Council discussion continued. If the site was creating a "health issue", KDHE would have already dealt with it through different programs. Does the city want other officials coming into town and dictating management? Mayor Cooney explained that in some instances the owners may be "willing" but "unable – either physically or financially" to perform the work by themselves. Discussion continued and the issue was tabled.
COUNCIL DEPARTMENT REPORTS
ELECTRIC – Councilmember Olmsted
Councilmember Olmsted stated that he was getting prices on transformers. The Alfalfa Mill's transformer bank burned and their service was transferred to a large transformer. Rebuilding the bank would require 4 transformers – 3 for the bank and 1 for backup. The school is also on their own transformer and the city does not have a backup.
Olmsted stated that he would report back later with costs, etc.
WATER – Councilmember Short
Dorinda Neises, of RWD #6, stated that they had just completed an inspection by KDHE. There were a few documents they needed to obtain from the city. Those included the Conservation Program, Drought Emergencies, etc. Discussion continued and Clerk Oliver stated that she could provide those documents to the district.
SEWER/REFUSE – Councilmember Sawyer
Councilmember Sawyer reported that the bendway weirs have still not been constructed and that additional paperwork – including an amended legal description of the city's property – is needed before construction is completed. Sawyer expressed his hope that the project would be completed before his term of office is done.
FARM/AIRPORT – Councilmember Shepherd
Councilmember Shepherd reported that the approach to the Northwest Hangar was completed.
ADMINISTRATIVE REPORTS
MAYOR, JOHN COONEY
MOTION – Executive Session
Councilmember Shepherd made a motion to go into executive session for 30 minutes to discuss non-elected personnel. The motion was seconded by Councilmember Sawyer. Motion passed 4-0.
Executive Session at 7:50 p.m.
Mayor Cooney called the meeting back to regular session at 8:20 p.m. No action was taken by the council in executive session.
Personnel Handbook
Mayor Cooney address the council in regards to some proposed changes in the Personnel Handbook. Currently, the city is paid on the 15th day and the last day of the month. If the 15th and/or last day of the month falls on a weekend or holiday, then pay is distributed on the working day prior to payday. Mayor Cooney stated that he would like to go to a bi-weekly pay period. This would provide for 26 pay periods during the year. 24 would have health insurance and other deductions taken out, but the remaining 2 would be larger amounts as they would not have deductions. The schedule would be to be paid one week out from the last day worked. The checks could be distributed on Thursday or Friday after the close of the pay period. Mayor Cooney feels this is a better accounting practice, as employees are not paid for hour worked prior to actually working them. The city and employee would always have one week of pay in reserve.
Discussion continued regarding automatic deposits, date of issuing checks, mailing checks, the local bank's operating hours, etc. Discussion also continued regarding developing a policy on who can pick up paychecks for city employees, designating an authorized agents, etc.
During the revision of the handbook policies regarding the "step pay plan", telecommunications, excessive telephone use, abuse of personal cell phones, paid holiday, sick leave, and personal leave should be reviewed and modified. Discussion continued no action to change policy was taken.
Employee Holiday Benefits
Mayor Cooney and the council reviewed the benefits given to the employees last year. Discussion continued and it was agreed to do the same.
MOTION – 2010 Holiday Benefits
Councilmember Shepherd made a motion approving the employee and committee holiday benefits as in 2009. The motion was seconded by Councilmember Sawyer. Motion passed 4-0.
KANSAS GAMING COMMISSION – Global Gaming Casino Report
The council reviewed a draft of a letter – modeled after one written by the City of Wellington – offering the City of Oxford's support of Global Gaming at Exit 19. The council agreed that they did want the letter sent, but re-drafted so that all members of the council will provide an original signature on the letter.
POLICE DEPARTMENT – Chief Kirk Ives
Monthly Report – see attached
Halloween Observation
Chief Ives reported that he had been questioned about Halloween being on a Sunday, and would the council think it better to move it to Saturday. Discussion concluded that no other towns were changing the date and that was not something that the city wanted to do either.
S.A.F.E.
Chief Ives reported that Sumner County is going into contract with the area schools, law enforcement, and teens starting a program that will get students to pledge to wear their seatbelts. Before the program begins, daily wearers will be counted. Then the educational and enforcement begins. Each month the students will be given the opportunity to sign a pledge card to wear their seatbelts at all times. A monthly drawing will be done on the completed pledge card and the winner will be given a $25.00 VISA
gift card. Additional safety training will continue as will the drawings and escalated prize offerings.
Chief Ives asked the council if they would like to participate and he recommended a donation of $200.00, which would buy 8 Visa's. Discussion continued,
MOTION – S.A.F.E. Donation
Councilmember Sawyer made a motion authorizing the City of Oxford to participate with the County in the S.A.F.E. program and make a donation of $200.00. The motion was seconded by Councilmember Shepherd. Motion passed 4-0.
PART-TIME PATROLMAN
Chief Ives reported that he would be having surgery on his arm on November 2, 2010. This will leave the department a little short handed and he would like to be authorized to hire an additional part-time officer. Tyler Lewellen lives in Oxford and is currently a Sheriff's officer. He is already commissioned, trained and could start working as needed.
Discussion continued and the council agreed to authorize Tyler Lewellen to work part-time for the Oxford Police Department, starting immediately but only as needed.
MOTION – Adjournment
Councilmember Sawyer made a motion to adjourn the meeting of the Oxford City Council. The motion was seconded by Councilmember Short. Motion passed 4-0.
Meeting adjourned at 9:00 p.m.
Signed: Mayor
John Cooney
(seal)
Attest: City Clerk
Betty Oliver
*****************************************************************************************************************
City of Oxford
City Council Special Meeting
% Lions Club Building
Oxford, KS
October 13, 2010
ATTENDANCE:
Members Present: Mayor Cooney and Councilmembers Shepherd, Sawyer, and Bain.
Members Absent: Councilmember Olmsted and Short.
Others Present: Betty Oliver, Adam Chriss, David Aikins, Donna Wollard Sauzek, Peggy Shore, Judith Thomas, Chalea Starlin, Donald Jones, Opal Jones, Sharlene Book, Larry Book, Lisa Cromer-Miller, Mitzi Evans, Mary Sanko, Diana Smallwood, Carol Frohlich, Jody Towns, Shirley Wege, Linda Bland, Marrietta Coggins, Shayle Nel, Forrest Schultz, Rebekah Schultz, Don Pitts, Clayton Scott, Marian Scott, Gene Smock, Kenny Thomas and Ron Parsons.
CALL TO ORDER
Mayor Cooney called the meeting to order at 7:00 p.m.. There was a quorum of the council in attendance.
BALLOT QUESTION:
Learn more about the question on the November ballot –
and the support the city could offer a Grocery Store
Mayor Cooney and the members of the council welcomed all the attendees to the second of three Grocery Store Meetings being held to explain the options the city has of becoming a "guarantor" on a loan from USDA for the development of a grocery store in Oxford.
Mayor Cooney presented and narrated a power point presentation.
Discussion continued with questions fielded from the audience.
MOTION – Adjournment
Councilmember Shepherd made a motion to adjourn the meeting of the Oxford City Council. The motion was seconded by Councilmember Sawyer. Motion passed 3-0, Meeting adjourned at 7:55 p.m.
Signed: Mayor
John Cooney
(seal)
Attest: City Clerk
Betty Oliver
********************************************************************************************
City of Oxford
City Council Meeting
October 14, 2010
ATTENDANCE:
Members Present: Mayor Cooney and Councilmembers Shepherd, Sawyer, Olmsted and Bain.
Members Absent: Councilmember Short.
Others Present: Betty Oliver, Robert Spoon, and Doug Dagg of Cornejo & Sons.
CALL TO ORDER
Mayor Cooney called the meeting to order at 5:30 p.m. There was a quorum of the council in attendance.
SAFE ROUTES TO SCHOOL – Sidewalk Paving
Field Engineer for Cornejo & Sons, Doug Dagg reported that the Safe Routes to School Program appears to be out of funding to finish the sidewalks that have been excavated on the 100 and 200 blocks of West College. KDOT is to keep a running total of the expenses charged against the program and that website is not up to date. Dagg explained that he and the inspectors from Winfield, did their own calculations and feel there is not enough funding.
Discussion continued and Dagg explained that Cornejo & Sons would finish the paving if the city was willing to pick up the tab. The bid prices would be offered to the city with 4" paving costing $28,00 per square yard and 6" paving costing $31.00 per square yard. The one block needed to be completed, along with 1 wheel chair ramp would cost $7,000.00.
Discussion continued. Dagg stated that if the city would issue a check to Cornejo & Sons for the $7,000.00, they would hold it until the end of the project. If KDOT paid them for all or part of the block in question, then they would return the unused amount.
MOTION – Funding for Safe Routes Sidewalk Project
Councilmember Shepherd made a motion to issue a check for $7,000.00 to Cornejo & Sons to fund the completion of the sidewalk & 1 wheel chair ramp on the 200 block of West College. Cornejo agrees to hold the check to the end of the project and return any/or all of the amount if KDOT pays for this portion of the project. The motion was seconded by Councilmember Sawyer. Motion passed 4-0.
MOTION – Adjournment
Councilmember Bain made a motion to adjourn the meeting of the Oxford City Council. The motion was seconded by Councilmember Shepherd. Motion passed 4-0.
Meeting adjourned at 6:00 p.m.
Signed: Mayor
John Cooney
(seal)
Attest: City Clerk
Betty Oliver
***************************************************************************************************
City of Oxford
City Council Special Meeting
% Lion's Club Building
Oxford KS
October 23, 2010
ATTENDANCE:
Members Present: Mayor Cooney and Councilmembers Olmsted, and Sawyer.
Members Absent: Councilmember Short, Shepherd and Bain.
Others Present: Betty Oliver, David Aikins, Lisa Cromer-Miller, Wayne Romero, LaJune Bales, Bobby Brown, Jody Newman, Marvin Percival, Elsie Jacobs, Rick Jacobs, Myra Jacobs, Jimmie Neises, Jennifer Parsons, and Ron Parsons.
CALL TO ORDER
Mayor Cooney called the meeting to order at 7:00 p.m.. There was not a quorum of the council in attendance.
BALLOT QUESTION:
Learn more about the question on the November ballot –
and the support the city could offer a Grocery Store
Mayor Cooney and the members of the council welcomed all the attendees to the second of three Grocery Store Meetings being held to explain the options the city has of becoming a "guarantor" on a loan from USDA for the development of a grocery store in Oxford.
Mayor Cooney presented and narrated a power point presentation.
Discussion continued with questions fielded from the audience.
Signed: Mayor
John Cooney
(seal)
Attest: City Clerk
Betty Oliver